Hirvanta uses information needed to operate accounts, publish and discover jobs, process applications, provide recruitment features, maintain security and improve the platform. We aim to collect information for appropriate purposes, protect it with reasonable safeguards and provide practical ways to ask questions about personal information.
1. Scope
This Privacy Policy applies to personal information handled through Hirvanta websites, accounts, job postings, applications, recruitment workflows and related services. It is intended to explain our information practices in a clear way; particular services may have additional notices presented at the point of collection.
2. Information we collect
Depending on how you use Hirvanta, information may include your name, contact details, account credentials, professional profile, resume or CV, employment history, skills, location, job preferences, applications, messages and other information you choose to submit.
For employers and recruiting organizations, this may include organization details, job postings, client or end-client information, billing information where applicable, account activity and communications.
We may also receive technical information such as IP address, browser/device information, approximate usage information, cookies and similar technologies, security logs and information about how the service is used.
3. How we use information
We may use information to create and maintain accounts, provide job search and recruitment functionality, process applications, display job postings, communicate about account activity, provide support, protect the service, detect misuse, understand platform performance and meet legal or contractual obligations.
Where we send optional marketing or promotional communications, we provide appropriate preference or unsubscribe controls where required.
4. When information is shared
Information may be shared as necessary to provide the service. For example, information included in an application may be made available to the employer or recruiting organization to which you apply. Employer job postings may be displayed publicly according to the posting settings selected by the authorized poster.
We may use service providers for hosting, infrastructure, analytics, communications, security, payments or other operational functions. These providers receive information only as appropriate for their role and subject to applicable contractual or legal requirements.
We may disclose information where required or permitted by law, to protect rights and safety, or in connection with a corporate transaction, subject to applicable requirements.
5. Retention and security
We retain information for as long as reasonably necessary for the purposes for which it was collected, to maintain accounts and records, resolve disputes, enforce agreements, meet legal obligations and protect the service.
We use administrative, technical and organizational safeguards intended to reduce risks of unauthorized access, loss, misuse or disclosure. No internet service can guarantee absolute security.
6. Privacy choices and requests
Depending on applicable law, you may have rights to request access to personal information, ask for corrections, withdraw consent where consent is the legal basis for processing, request deletion where applicable, or ask questions about how information is handled.
Use the Privacy Requests page to start a request.
7. Cross-border processing
Hirvanta and its service providers may process information in Canada or other jurisdictions where infrastructure or service providers operate. Where information is processed outside your province or country, it may be subject to the laws of that jurisdiction while remaining subject to applicable Canadian privacy requirements.
8. Children
Hirvanta is intended for people who are legally able to use employment and recruitment services. We do not knowingly design the platform for children. If you believe a child has provided personal information to Hirvanta, contact us so the situation can be reviewed.
9. Changes to this policy
We may update this policy when our services, legal obligations or information practices change. The updated version will be posted on this page with a revised date.
10. Privacy contact
For privacy questions, access requests, corrections or concerns, use our Privacy Requests page or Support Centre.